What you need to know
Printing the right tickets right is the first step to any sold out event, and you can design the right ticket at Oamaru Print and Copy. We offer design themes for every occasion. Selling seats to sporting events or political rallies? We’ve got what you’re looking for! From concerts to the arts, carnivals and fairs to charity fundraisers, we'll design perfect admission ticket for every sort of event.
Gambling - rules and regulations
The Gambling Act 2003 defines four classes of gambling.
Lotteries, prize competitions, games of chance and instant games mostly fall into classes 1 -3; gaming machines outside casinos into class 4.
•Prizes and turnover do not exceed $500.
•No licence needed.
•Prizes exceed $500 but do not exceed $5,000.
•The potential turnover of the gambling exceeds $500, but does not exceed $25,000.
•No licence needed.
•Prizes in the gambling activity, or in one session of the gambling, exceed $5,000.
•Licence needed from Department of Internal Affairs.
Conducting class 1 and class 2 gambling
If you are conducting a lottery, prize competition, game of chance or instant game and the total value of prizes offered or awarded to winners of the gambling (or to winners in one session of the gambling) is less than $5,000, you do not need a licence. However, you must keep to the Gambling Act 2003 and relevant regulations and game rules for the type of gambling you are organising.
A lottery is gambling that involves a random draw that takes place after all participants have entered. Raffles and sweepstakes are common types of lotteries.
Unlike a lottery, a prize competition is gambling that requires participants to exercise some knowledge or skill.
Games of chance
A game of chance is gambling that does not include a lottery, prize competition, instant game, gaming machine or casino gambling.
An instant game is gambling where a winning ticket or entry is determined before or simultaneously with the sale of tickets, randomly or wholly by chance. Consideration (payment) must pass from a participant to the organiser for the activity to be considered gambling covered by the Gambling Act 2003. For a full definition of these forms of gambling consult the Gambling Act 2003(link is external).
Class 1 gambling
Prizes and turnover do not exceed $500.
Class 1 gambling may be conducted by either individuals or societies.
•Gambling conducted by individuals - all turnover of the gambling, less costs, must be applied to reward the winners of the gambling.
•Gambling conducted by a society - the net proceeds of the gambling must be applied to authorised purposes.
•No remuneration or commission is to be paid.
If the gambling is conducted in sessions of more than one game, only one session may be played per day.
Class 2 gambling
Prizes exceed $500 but do not exceed $5,000. The potential turnover of the gambling exceeds $500, but does not exceed $25,000
•Only societies may conduct class 2 gambling, not individuals. Societies can be either corporate or unincorporated societies.
•Net proceeds of the gambling must be applied to authorised purposes.
•The Gambling Act 2003 sets out a number of point of sale requirements, amongst other matters, for the selling of tickets or entry forms when gambling is conducted at the class 2 level.
•Organisers conducting class 2 gambling should familiarise themselves with section 25 (requirements) of the Gambling Act 2003(link is external).
•No remuneration or commission is to be paid.
Remuneration and commission
The Gambling Act 2003 requires that for class 1 and class 2 gambling no commission is offered or paid to, or received by, a person for conducting the gambling. In addition, no remuneration is to be offered or paid to, or received by, a person for conducting the gambling, except to an authorised representative of a society if the gambling is conducted by a society.
The Gambling Act regulations set out prohibited prizes, including firearms, liquor and tobacco products. These must be adhered to when running your gambling activity. For a current list of the prohibited prizes, visit the New Zealand Legislation website Gambling (Prohibited Property) Regulations 2005(link is external).
In addition to adhering to the Gambling Act 2003 and relevant regulations, gambling organisers must keep to game rules for the particular game they are organising. Game rules are a form of regulation. There are game rules for lotteries, prize competitions, instant games and games of chance.
There are a number of rules that cover games played in all classes of gambling. However, class 2 and class 3 gambling is subject to more rules than class 1. For example, there are core sets of rules that must apply to all lotteries, but lotteries played at the class 3 level are subject to a number of additional ticket, record retention and audit requirements.
The Gambling Act 2003 is administered by the Department of Internal Affairs.
The Gaming Compliance Group (Licensing) can provide you with application forms, assistance with your licence application and other advice.
Gaming Compliance Group (Licensing)
46 Waring Taylor Street, PO Box 10-095, WELLINGTON 6011
Phone (04) 494 0700 or 0800 257 887 or Fax (04) 494 0656
Email firstname.lastname@example.org for a quote on you next printed tickets.
The more preparation and time you put into a raffle, the easier it will be to keep the momentum going. Prepare the following before hand.
Will they be donated or purchased with available funds?
You should know the value of your prizes before you print and price your tickets.
Print a description of the top 3 prizes on the ticket. Think about how you will sell. A sales team going door to door? or just a booth at a market?
Determine how winners will claim their prizes. Do they have to be present at the drawing? or can they collect it later? Take into account how to transport large prizes.
Tracking and recording
Track not only for your own use, but for legal reasons to. If this is a charity, all money should be accounted for.
Think about what information you will need to record for the government.
Tracking means recording the seller and buyer’s name, amount sold, price, location, ticket numbers, and dates.
If your organisation has the funds to buy the prizes, that’s great. However most will use this opportunity to ask for donations from local sponsors, spread the word, network among potential supporters, and turn your raffle into something surprising and magical.
Donors wont just give away a prize, they will expect to know certain information and some will want to know what in it for them.
what your trying to achieve (your mission statement)
How the money will be used
If your offering publicity to the companies that donate
What type of goods or services you are looking for
Will the donations be tax-deductible?
Always thank the business for their time, even if they don’t donate.
Volunteers are the backbone to successful ticket sales. These can be people from your organisation, family, friends, or just people wanting to help. Small children make great sales people, especially if the raffle is to benefit them.
These people are going to be the face of the campaign, they need to understand what is expected of them, and how they should behave.
Set-up a meeting to go over your expectations, assign tasks and positions.
Communicate your expectations regarding appropriate dress and behaviour in public.
Keep a record of all volunteers names, numbers and emails, along with how many tickets they were given to sell.
Keep in regular contact with the volunteers to help them stay motivated and on task.
Remember to thank them regularly for there help with the fundraiser.
How will you record your ticket sales?
There are many ways, such as by hand, excel sheet, online etc.
Think about all the things that could go wrong, and keep on top of them. How will you supervise your sales team? prevent ticket fraud?
Keep your organisation updated on how progress is being made?
Make a clear strategy for keeping track of every bodies activities, and hopefully you will catch any mistakes before they are made.
Remember to keep all volunteers busy and make them feel like they are making a difference! Prizes for best attitude or hardest worker may be appropriate.
What would a raffle be without tickets?
Make sure they are printed well before hand. The sooner you have them, the sooner you can start selling.
There are many options for printing raffle tickets, Make sure the designs works for you and whoever else needs to sign off on the design.
Double-check your ticket proofs. Confusing or embarrassing mistakes can hurt your raffle or your reputation.
Prizes must be accurately represented, along with the ticket price, your organisation’s contact information, and the date and location of the actual draw.
Since your tickets will be individually numbered, it should be easy to keep track of where every single ticket has gone.
Consider whether you want to advertise your raffle outside of your organisation. Flyers & poster or small ads can help drive supporters to you. Word of mouth can be your best and cheapest option. When you have amazing prizes, a strong mission statement, and a competent sales-team, your raffle will generate support all on its own.
Once you have your tickets, team and a system for recording everything , you are ready to sell.
Think about how, where and to whom you will sell your tickets.
Options include, your website, organisations newsletter, events or gatherings and local markets.
Everyone is a potential customer!
Don’t be afraid to be bold and try new places, look where the crowds are, and who is most likely to want to help your cause.
Drawing the winner!
Sell your tickets right up to the final moments. You could even announce a count down to remind people to buy tickets.
Does your winner have to be present? if not how will you contact them and get them their prize.
Who will draw the prize? By bringing in a local celebrity, you can bring in larger crowds. A small child could help by bringing the cute factor.
Again consider who your audience is and what your organisation is fundraising for.
This is a big moment, make it enthusiastic, and exciting. Build some anticipation and amp up the crowd. Allow for cheering between prizes, this will leave winners and non-winners in a positive attitude and having a great time.
Make your raffle memorable, so that if your do another in the future people will remember how much fun it was to be a part of.
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